A progress report is a document usually required by a supervisor, client, or colleagues. The purpose of this document is to summarize the status, progress, and expected future for a particular project.
In other words, a progress report outlines the activities and tasks you have completed, and the milestones you have reached regarding your project plan. Depending on the complexity and the scope of the project, you might have to write a daily, weekly, or monthly report.
You may feel like wasting your time on writing about the progress of a project in detail, especially when you’re communicating with your teammates, supervisor, and client regularly, but this document is important for a few reasons, including:
Example of Whatagraph report
Here are seven steps to help you write this type of document which can be very useful for beginners.
This is the first thing to do when writing a progress report. Once you know the purpose of the report, you’ll start writing it more easily.
Write the name of the project report, the name, and position of the writer, date of submission, recipient’s name and position, etc.
This part should be short and simple and include an overview of the report’s contents. It’s best to write it after completing the entire report.
This part includes your accomplishments, goals, and roadblocks for the period covered by the progress report. You can write about a team goal, or a goal for the day, week, or month.
Think about your accomplishments, the roadblocks that have prevented you from achieving certain KPIs, and the actions you have taken to solve certain problems.
Write about the things you plan to do in the future, including tasks, ideas, steps, and timeframes. You can also include what type of problems you expect to encounter while trying to accomplish them.
Create a summary of your progress report by providing only the most important things you have discussed in it.
You can revise and polish your report with the help of a checklist in excel.
Here are a few more tips for writing a progress report to inform about the status and progress of a particular project:
Published on Jun 09, 2020
Former data analyst and the head of Whatagraph blog team. A loving owner of two huskies, too.
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